Outsourcing payroll accounting with SwissSalary

As digital fiduciaries in Switzerland, we know from experience how challenging payroll accounting and HR administration can be. We have discussed the difficulties of choosing software for companies and hence recommended Dynamics 365 Business Central as an outstanding ERP solution. In this article, we want to help business owners navigate the complexities of payroll by taking a closer look at SwissSalary, our tried and tested payroll software. It offers seamless integration with Microsoft Dynamics 365 Business Central for efficient payroll and accounting.

The evolution of payroll software

The evolution of payroll accounting began with the use of cuneiform writing in ancient Sumeria to record payroll on clay tablets. During the industrial revolution, payments were recorded using typewriters, which made manual administration easier. Over time, payroll accounting developed into software solutions that made it possible to plan wage payments for a specific period.

Nowadays, payroll software goes far beyond its original purpose and also includes personnel administration, withholding tax rates, time logging, data security, salary statements, international payments and even an overview of startup finances.

It also offers employees self-service portals to request documents, apply for leave and use company benefits. The transition to cloud-based software has further streamlined and simplified the payroll accounting process.

Cloud technology: the future of payroll accounting

Payroll software can either be installed on a local computer or accessed via the cloud. For those unfamiliar, the cloud refers to a remote server where multiple users can collaborate and share data in real time. This allows employees to access and work on the same information simultaneously, improving workflow and efficiency.

Access to SwissSalary

SwissSalary is a cloud-based payroll software that was developed in Switzerland for the Swiss market (including Liechtenstein) and can be integrated into Microsoft Dynamics 365 Business Central, the most comprehensive ERP system on the market.

These solutions offer a seamless and secure workflow that saves time and effort. This is why we have chosen to partner with SwissSalary as our primary tool for the efficient management of payroll accounting.

The advantages of investing in payroll accounting software

Businesses considering an investment in payroll software may have doubts about whether it’s really worth it. However, in the long run, it will save you money, as the time you spend on manual tasks can significantly affect your profitability. When implimenting a new payroll software system, you should make sure your fiduciary partner is familiar with the system and can explain all the costs involved, which Nexova promises to do.

If you experience any of the following issues, outsourcing payroll accounting could be a sensible option:

• You are spending too much time on payroll accounting.
• You find it difficult to keep up with regulations and guidelines.
• Errors frequently occur during manual administration of payroll accounting.
• You find it difficult to get a comprehensive and strategic overview of your labor costs.
• You are concerned about the security of your confidential business data and the potential for data theft.

Automating the administrative workload with payroll software can effectively help you to overcome these business challenges and reduce your workload.

Advantages of SwissSalary

Choose Nexova AG as your accounting partner and benefit from the following 9 key advantages of SwissSalary:

1. Device independence: The platform can be used on any device with a web browser, be it a smartphone, tablet or PC (Windows/Mac).
2. Availability of documents: Pay slips, wage statements and more are available online for your staff. You receive an e-mail notification when a new document is available.
3. Detailed working time calendar: Efficient time management with automatic overtime calculation, accrual or direct payment, and detailed payroll designations.
4. Efficient personnel administration: SwissSalary simplifies personnel administration by providing personnel data, salary data, insurance allocations, payment details, payroll and appraisal information.
5. Web-based data visualization for employees: Easily view current data via the cloud service. Gain insights with one click via the SwissSalary 365 app. Synchronize data with SwissSalary Insights and present it in reports.
6. Up-to-date data: Daily transfer of collected data to the payroll system allows tracking of absence rates and automatic updates for CLA or legal compliance.
7. Flexible data input: Three input screens are available: monthly, weekly and daily, enabling employees to enter data efficiently.
8. Employee information: Employees can view their current vacation days, pay slips and overtime instantly, which minimizes queries to the company’s HR administration.
9. Changes to personal data: Employees can transmit their addresses or bank details for wage payments electronically to the payroll department for verification.

SwissSalary and your confidential business data

Data security is a vast topic, but here’s a straightforward breakdown of how we ensure secure and seamless payroll for business owners:

• Certified “Swiss-made software” for peace of mind: SwissSalary is the first provider to receive the Swissdec certified plus label. This guarantees that our payroll processes comply with Swiss regulations.
• Secure data storage in Switzerland: Your Swiss data stays in Switzerland. The data centers in Zurich and Geneva meet strict data protection standards.
• Integrated with Dynamics 365 Business Central: Working with Microsoft Dynamics 365 Business Central offers the stamp of trust that comes Microsoft products.
• Effortless workflow: With SwissSalary, bulk payroll notifications can be completed in just a few clicks. No more separate transmissions and cumbersome processes!
• Encrypted for additional security: All synchronized data is encrypted, providing additional protection against unauthorized access.

Efficient withholding tax management with SwissSalary in Switzerland

One in three employees in Switzerland come from abroad, making efficient withholding tax management crucial to comply with legal requirements. SwissSalary optimizes this process and ensures efficient handling of withholding tax rates.

Withholding tax and ELM submission

The withholding tax rates of all Swiss cantons are available in the SwissSalary software system by default. The withholding tax statement is transmitted electronically via the ELM interface to the withholding tax offices throughout Switzerland.

With ELM, you can also send salary data to various end recipients such as AHV compensation funds, SUVA, various health and accident insurers, BVG insurers and the Federal Statistical Office. In addition, year-end statements can be completed with just a few clicks. For more information on withholding tax for foreign employees in Switzerland, read our article here.